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【UoPeople】How to Assign a Proctor【FREE】

Hello, this is Sakurai Panda from Japan! I have been enjoying to study for Entrepreneurship 1 and Business and Society for Term 4! How about you?🐼

Who should read this article?

Someone who
・wants to take the proctored exam at UoPeople for free, but do not understand how
・is interested in how it works out to take exams online
・wants to know the flow of exams with your own proctor at UoPeople

In this article, I will explain the following three things 🐼

  • Descriptions of a proctor
  • Proctor registration procedure
  • How to take the exam with your own proctor

I have summarized each detailed flow with images based on my actual experience 🐼

There is a video explanation on YouTube of UoPeople, so please refer to this as well 🐼

【UoPeople】How to Assign a Proctor【FREE】

The proctor registration flow is as follows.

  • Check proctor conditions
  • Enter proctor information
  • Examiner receives Proctor approval email
  • University confirms that Proctor has approved
  • Confirm that the university has approved

Next is the procedure for taking the test 🐼

  • Proctor receives email 48 hours before final exam
  • Proctor receives Examination Code a few days before exam
  • Identity verification
  • Enter Examination Code
  • Start your exam!

What is the Proctored Exam at UoPeople?

This is an online university, but there are courses called Proctored Exam in every course, and it means “exams that must be taken while being actually supervised by someone".

Although it is an online university, you must take courses with “Proctored" exams in order to graduate, and only those courses need to undergo a proctored exam as well as a regular test (graded quiz)

UoPeople Free Proctor Registration Procedures

① Check the conditions of the proctor

The conditions for a person who can become your proctor are as follows.

  • Living in the same country
  • Older than 21 years old
  • Be a reputable person of integrity (e.g. local official, supervisor at work, religious figure, etc.)
  • . Cannot be a relative of the student, a student at UoPeople or an applicant.
  • Cannot have a conflict of interest or have any vested interest in the student’s grade or performance on his/her exam.
  • Must have adequate and reliable access to the Internet, including email services.

Check out here for further details

First, make sure you have a proctor that meets these requirements.

Right Caption

サクライパンダ

In the fourth semester of UoPeople, I decided to take the proctored exam by the free option for the first time.

At first, I didn’t know whom to ask, and a graduate student nearby my house agreed to become my proctor as the person can easily to adjust the time for me and meets all the conditions above 🐼

② Enter the information of Proctor

There is a period called “Registration Period" to register for the next semester, and an email will be sent from the university for each semester by e-mail.

The registration procedure is as follows 🐼

  • log in to your Student Portal
  • Select「My Courses」
  • Select “Add a proctor" from “Register for Courses"
  • Enter the information of Proctor

Sections such as “Manage Proctor" and “Manage Courses" are also displayed on the site at step ③, so you can change the Proctor from these as well.

I had to change my proctor after the registration period ended, so

I clicked “Manage Proctor", and selected “Change Proctor" and entered the information.

In addition, this “Change Proctor" button came out after I sent an email requesting to change the proctor to Program Advisor.

If you want to change your proctor after the registration period, I recommend that you contact the Program Advisor first.

③Examiner receives Proctor approval email

After you have entered the information for the proctor on Student Portal, an email will be sent to your proctor and your proctor needs to select “Confirm" to confirm that he/she will become a proctor as shown in the image above, or “Reject" to decline.

So, your proctor must click “Confirm" on this link.

注意点

If your proctor does not approve (click Confirm) within the Registration Period, the request will be canceled automatically.

④University confirms that Proctor has approved

After your proctor clicks “Confirm", it will contact you at the “Student Office" and you will receive an email like the image above confirming that your proctor has approved. 🐼

Even after receiving this email, click “Manage Proctor" from the Student Portal and make sure that your proctor is in “Active Status (Active Proctor)".

I recommend that you contact Program Advisor or Student Services if it says “Pending Proctor" as it means your proctor is not approved.

How to take a proctored exam for free at UoPeople

① Proctor receives an email 48 hours before final exam

48 hours before the Final Exam, your proctor will receive an email confirming that he/she will be the proctor

Be sure to click “Confirm" for this email before the exam.

② Proctor receives Examination Code a few days before the examination

Separately from the second approval email you receive 48 hours before the final exam, the proctor receives an E-mail with an Examination Code.

Students will not be able to take the exam without this Examination Code, so please keep it in a safe place and ask your proctor to forward it to you to share your Examination Code 🐼

③Identity verification

On the day of the exam, the student will need the following items to verify his / her identity and to begin the exam.

  • Government issued ID(Governmental ID)
  • Examination Code

In my case, when I asked the Program Advisor the question as to whether my passport is OK as the Governmental ID, I got a reply “If it is written in English as my proctor cannot read Japanese, then it is ok."

It became clear that you can use your passport as an ID card 🐼

④Enter Examination Code

Your proctor received an “Examination Code" in the email you received a few days before the final exam.

You can start your final exam by entering the Examination Code after you have been verified your identity by your proctor 🐼

Summary

After completing the registration of the proctor, you can take the final exam after your proctor verifies your identity and enter the “Examination Code" 🐼

The proctor registration flow is as follows.

  • Check proctor conditions
  • Enter proctor information
  • Examiner receives Proctor approval email
  • University confirms that Proctor has approved
  • Confirm that the university has approved

This is how to take the final exam with your own proctor

  • Descriptions of a proctor
  • Proctor registration procedure
  • How to take the exam with your own proctor

If you don’t like this troublesome procedure, please use the paid online proctor service “Proctor U".

Be sure to check the articles below to get grades on your term!

Be sure to check out Amazon’s Audible as you can listen to one of the books for free during your free trial🐼

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